Omnito Applicant Privacy Notice

Last Updated: December 31, 2025

Brand Note: Omnito is the trade name for ForceBrain.com Inc. (formerly SUMO Scheduler).

1. Our Trust Commitment

At Omnito, we value your privacy and are committed to protecting your personal data throughout the recruitment process. This notice explains how we collect, use, and safeguard the information you provide when applying for a position with us.

2. Information We Collect

We collect information that is necessary to evaluate your candidacy, including:

  • Identification Data: Name, address, email, phone number, and LinkedIn profile URL.
  • Professional History: CV/Resume, cover letter, education history, certifications, and work experience.
  • Interview Records: Notes taken during interviews, assessment results, and, where applicable, recordings of video interviews (with your prior consent).
  • References: Information provided by your designated references.
  • AI-Generated Insights:  If you interact with our AI-enabled recruitment tools, we may process transcripts or summaries of those interactions to assist our hiring team.

3. How We Use Your Data

We process your personal data for the following recruitment-related purposes:

  • Assessment: Evaluating your skills and qualifications for the role.
  • Communication: Contacting you regarding your application status and scheduling interviews.
  • Compliance: Verifying your right to work and meeting legal and regulatory obligations.
  • Future Opportunities: With your consent, we may retain your details to contact you about future openings that match your profile.

4. Legal Basis for Processing

In alignment with GDPR and other global privacy standards, we process your data based on:

  • Contractual Necessity: Taking steps at your request prior to entering into an employment contract.
  • Legitimate Interest: Our interest in recruiting qualified candidates to grow our business.
  • Consent: Where you have explicitly opted-in (e.g., for video recordings or future job alerts).
  • Legal Obligation: Where required by law (e.g., tax or labor regulations).

5. Data Security and Infrastructure

As an enterprise-grade platform, Omnito applies “military-grade” security to applicant data:

  • Storage: Your data is stored on secure servers hosted by Salesforce.com and Amazon AWS, protected by TLS encryption in transit and AES-256 encryption at rest.
  • Access Control: Only authorized members of the Omnito People Operations and hiring teams have access to your application.
  • AI Ethics: In accordance with our AI Assurance and Compliance Policy, any AI used in our recruitment process is subject to human oversight to prevent bias and ensure fair evaluation.

6. Data Retention

  • Unsuccessful Applications: We typically retain candidate data for 12 months after the recruitment process ends, unless you request earlier deletion.
  • Successful Applications: If you are hired, your recruitment data will become part of your permanent employee record.

7. Your Rights

Depending on your location, you may have the following rights:

  • Access & Rectification: Request a copy of your data or correct inaccuracies.
  • Erasure (“Right to be Forgotten”): Request that we delete your personal data.
  • Restriction & Objection: Object to certain types of processing (e.g., automated screening).
  • Portability: Request your data in a structured, machine-readable format.

8. Contact Us

To exercise your rights or ask questions about this notice, please contact our Privacy Officer:

  • Email: [email protected]
  • Phone: 800-708-1790
  • Address: ForceBrain.com Inc. DBA Omnito, 2509 Surf Road Ochlockonee Bay, FL 32346